How to Sponsor

Get in touch

We look forward to hearing from you at camp-sponsor@drupalnyc.org with questions about DrupalCampNYC 2020 and your opportunities to sponsor our program. Considering sponsoring, but not ready to commit or want a reminder? Please email us so we can keep you in the loop when we have more to share.

Why sponsor?

DrupalCampNYC 2020 brings together hundreds of people from the tri-state area and from across the globe who use, develop, design, and support the Drupal project. New York City has one of the largest Drupal communities in the world. In 2020 we anticipate at least 250 attendees, including job-seekers, freelancers, and business decision-makers from some of the largest brands who leverage Drupal. Through our marketing efforts, your brand can reach thousands more NYC-area Drupalers.

The conference is run by the 501(c)(3) non-profit DrupalNYC Incorporated and its all-volunteer organizing team. Without our sponsors, we would not be able to offer DrupalCampNYC 2020 for free to attendees and thus we would not be able to attract such a diverse range of attendees and do our part to help shape Drupal talent for years to come.

Your sponsorship also funds our contribution day, during which many Drupal community members contribute directly to the Drupal project through code, documentation, testing, project management, design, and more. These open-source and community contributions benefit the greater Drupal community, including our sponsors.

Thank you in advance for your support.

- Your DrupalCampNYC 2020 Organizers

2020 sponsorship opportunities

Feature Industrialist
(Community)
New Amsterdam
(Gold)
Gotham
(Platinum)
Big Apple
(Diamond)
# available unlimited 8 6 4
Contribution $250 $1,000 $2,000 $3,000
Reserved tickets
for your convenience
0 3 4 5
Job listing
on website
Sponsor detail page on website
with link to company website
Visual priority on website
and other marketing materials*
5th 3rd 2nd 1st
Logo on website
and other marketing materials
  Small Medium Large
Social media messages
during event
 
Social media messages
before and after event
   
Sponsor table
during sessions
   
(first 5)
Named thank you
during opening and closing sessions
   
Custom promotional slide
during opening and closing sessions
     
Logo
in attendee emails
     
Logo
on every page of website
     

* Relative to other generally available sponsorship levels.

Additional local sponsorship opportunities

We are proud of the DrupalNYC community!

In addition to those available to all companies, we invite local companies (see definition below) to choose from two additional discounted sponsorship opportunities:

Feature Tri-State Homegrown
# available unlimited unlimited
Contribution $200 $900
Same benefits as
(see above opportunities)
Industrialist Gold
Visual priority on website
and other marketing materials
6th 4th
Highlighted as local
in marketing materials

Fine print

By paying for sponsorship, you agree to the below terms.

A sponsor’s benefits are not conferred until payment is received in full. We aim to “under promise and over deliver”, but benefits are provided on a best effort basis and are subject to change.

For any prioritized assignment of benefits, priority will be based on sponsorship tier then by order in which sponsorship commitments were received. First come, first served.

The sooner we receive your payment, the sooner your benefits take effect.

Sponsors agree that they, their employees, and any other representatives will adhere to our code of conduct and any rules, regulations, and requirements of our venue.

Sponsor tables

All sponsor representatives at our venue must have a ticket in their name. Per our venue, we anticipate sponsor table dimensions to be 5 feet by 1.5 feet. Sponsors are responsible for providing their own table linen, if desired.

Reserved tickets

Thanks to the generosity of sponsors like you, we are able to offer DrupalCampNYC 2020 to attendees for free. To reduce no-shows and ensure that our venue capacity is devoted to those who will actually attend, we will charge attendees a deposit which will be fully refundable once they check-in at the conference. We expect to sell out so we are reserving tickets for sponsors (based on their sponsorship tier) to ensure that their representatives can attend. Sponsors will not need to pay to reserve the complimentary tickets included in the sponsor’s package.

Attendee details for reserved tickets are required 60 days before the conference so that we can release unused sponsor tickets to anyone on the waiting list. After we release unused sponsor tickets, sponsors can still reserve tickets with a refundable deposit, subject to availability.

Job listings

Each company is entitled to one post in the job listings section of our website for each sponsorship opportunity purchased. Each job listing post is limited in length and formatting, but may contain information on multiple jobs and/or link to the sponsor’s own website’s job listings.

Local companies

Local companies are defined as those whose headquarters are in the “New York–Newark, NY–NJ–CT–PA Combined Statistical Area” (map), which consists of the following counties:
NY: Bronx, Dutchess, Kings, Nassau, New York, Orange, Putnam, Queens, Richmond, Rockland, Suffolk, Ulster, Westchester
NJ: Bergen, Essex, Hudson, Hunterdon, Mercer, Middlesex, Monmouth, Morris, Ocean, Passaic, Somerset, Sussex, Union
CT: Fairfield, Litchfield, New Haven
PA: Monroe, Pike

Not headquartered in one of these counties, but think your company should qualify? Please contact us at camp-sponsor@drupalnyc.org.

Logos

We want to present your company in the best possible light so we ask that you provide your company logo in a vector format such as svg, ai, or eps (rather than jpg, png, or gif) if at all possible.

Refundability

We anticipate hosting a traditional in-person conference, but should we deem it necessary or prudent to modify the conference format to a virtual event due to force majeure or other circumstances beyond our control, sponsors that have contributed at least $900 will be provided with at least a 25% refund of their sponsorship contribution.

In the event that a sponsor’s representatives are unable to safely travel to NYC for the conference (e.g. due to communicable disease risk), we may at our option provide sponsors with refunds and/or alternative benefits.

In the event that DrupalCampNYC 2020 is completely cancelled, sponsor financial contributions are refundable upon request (net of any payment processing fees and other direct and indirect costs that we have already incurred). A refund may result in removal of benefits.

Indemnity and limitation of liability

Neither DrupalNYC Incorporated, any co-sponsor, venue provider, nor any of their respective officers, agents, employees, facilities, representatives, assigns, nor any volunteer otherwise affiliated with DrupalCampNYC 2020 shall be liable for and sponsor hereby releases them from any claims for damage, loss, harm, or injury to the person, property, or business of the sponsor and/or any of its visitors, officers, agents, employees, or other representatives, resulting from theft, fire, earthquake, water, unavailability of the facility, accident or any other reason in connection with DrupalCampNYC 2020. The sponsor shall indemnify, defend, and protect DrupalNYC Incorporated, its officers, directors, employees, agents, co-sponsors, other representatives, and venue providers harmless from and against any and all claims, demands, suits, liability, damages, losses, costs, attorney’s fees, and expenses that result or arise from sponsor’s participation in DrupalCampNYC 2020 or any actions of its officers, agents, employees, or other representatives. Under no circumstance will DrupalNYC Incorporated, any co-sponsor, or the venue provider be liable for lost profits or other incidental or consequential damages for any of their acts or omissions whatsoever, whether or not appraised of the possibility or likelihood of such damages or lost profits. In no event shall DrupalNYC Incorporated liability, under any circumstance, exceed the amount actually paid to it by the sponsor. DrupalNYC Incorporated makes no representations or warranties regarding DrupalCampNYC 2020 or its attendance.

Times Square (Venue) sponsor

Microsoft Reactor